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GRV Reports (Lytning Analytics)
Use this page when you need the goods-received-voucher (GRV) history for a period — what came in, from which supplier, the quantities, and the cost — so you can reconcile against supplier statements or investigate a discrepancy.
Goal
You need the GRV history for a chosen period so you can reconcile what you received from each supplier against the supplier statement, investigate a missing or short delivery, or hand the figure to your accountant.
Where this happens
- In the Core App: open Reports & Analytics → GRV Reports (top-level sidebar group).
- Direct URL:
https://analytics.pos.co.zm/grv-reports(opens the same report in a new tab; single-sign-on signs you in).
Prerequisites
- You are signed in to the Core App as supervisor or franchise admin.
- Your role has Reports permissions.
- Pop-ups are allowed for the Core App URL.
- You know the period and the supplier you want to investigate (or the GRV reference number).
Steps
1. Open GRV Reports from the Core App
- In the Core App sidebar, open Reports & Analytics.
- Click GRV Reports.
- A new browser tab opens at Lytning Analytics, signed in.
2. Pick the period and store
- Choose the date range (today, yesterday, this week, this month, custom range).
- Pick the store (or All stores for a franchise-wide view).
- Confirm the period is correct before reading the figures.
3. Read the GRV list
The report shows totals for your chosen period, listing every GRV in the period. Each row shows the GRV reference, the date the goods were received, the supplier, the total value (cost × quantity), and the status (received, partially received, cancelled).
4. Filter by supplier or GRV number
Use the on-screen filter to narrow the list by supplier, GRV reference, or store. This is the fastest way to find one GRV when you have a reference number.
5. Reconcile against the supplier statement
Pick a supplier and a date range that matches their statement. Compare each line on the supplier statement to the matching GRV. Investigate any line on the statement that does not have a matching GRV (or vice versa).
6. Drill into one GRV
Click a GRV to see its lines: item, quantity, unit cost, line total. Use this to investigate a short delivery, a price difference, or an unexpected item.
7. Export
Use the on-screen Export button to download the report as CSV. Send the export to your supplier or accountant by the channel they prefer.
Expected result
- The report lists every GRV for the chosen period.
- A filter narrows the list by supplier or GRV number.
- A drill-down shows the lines behind every GRV.
- An export (if made) downloads the GRV list.
Edge cases
- The new tab does not open. Allow pop-ups for the Core App URL and try again.
- You land on the Analytics sign-in page. Sign back in to the Core App and open the report again.
- A GRV is missing. Confirm the GRV was saved (not just entered on the screen) and that the period includes the date it was received.
- A line shows the wrong quantity or cost. Open the GRV in Stock Management → Receive Stock / GRV and correct it; the change will be reflected on the next report run.
- A supplier statement does not match. Use the drill-down on the GRV to compare lines; check for returns, credit notes, or unposted adjustments.